Convert from QuickBooks to Xero

If you are looking to migrate from QuickBooks, we can help! Here is what it entails:

-The first step is reviewing your business data and making sure that everything lines up correctly in Xero.

We make certain adjustments for any errors or discrepancies before migrating anything over so as not create more problems than necessary (e..g., double payments). We also verify whether there are unpaid invoices outstanding on credit cards since these will need address immediately upon completing this process if they exist at all--we do not want anyone getting left hanging.

The conversion process is a fragile process. If you are not an experienced bookkeeper, it is easy can create a significant mess of your business accounts. It is best to use this opportunity to have an experienced professional support you during this time, so you get off on the right foot - and get trained in every part of Xero that is relevant to your business.

QBO Preparation Checklist

The cleaner your file – the smoother your conversion to Xero. The following QBO file types can easily be migrated to Xero, along with two years of transaction history, which is helpful for prior year analysis:

AccountRight Live

AccountRight Enterprise depending on how it has been used (AU only)

All other AccountRight versions

AccountEdge

WE DO NOT CONVERT:

QBO Online

If you are currently using one of these versions of QBO, then we would encourage you to wait until the end of your financial year, and then we will import the opening balances for all your accounts. To access history, you will need to use your QBO (which turns to "read only" when you cease your subscription).
What NOT to do prior to having iKeep convert your QBO file to Xero:

Do not start a Xero subscription. We will create a new Xero subscription for you. If you have already started a Xero subscription you can now close it.

DO NOT ROLL YOUR QBO FILE. If you have already rolled your QBO file DO NOT ATTEMPT TO ROLL BACK AGAIN.

Do NOT change any account types in QBO prior to conversion.

Important File Preparation:

ATTENTION: Please note if the Important File Preparation is not completed prior to upload additional charges may apply. If you are not comfortable processing the above steps, we have approved trainers who regularly process conversion and can handle this process for you.

Check what data will and will not convert against your specific needs

Ensure QBO is set to the correct GST accounting basis (cash or accrual) [Go to Set up, company information, BAS information].

Check how your bank accounts and credit cards are set up in QBO.
*WARNING: Some banks require credit cards to be set up as bank accounts in Xero to connect bank feeds.

Reconcile Accounts Receivable/Accounts Payable - review the AR/AP detailed reports and ensure all invoices/bills and credit notes are current. Apply all credit notes unless current.

Ensure that Accounts Receivable, Accounts Payable and GST accounts do not have Account type as Bank Account.

Optional File Preparation:

The following steps are not essential, but if you can complete them, it will ensure that you have the best possible conversion experience

Check that the balances in all reconciled bank accounts and credit cards match the bank statements as of the last reconciliation date.

Confirm that the Accounts Receivable/Accounts Payable reconciliation report balance matches the balance in the General Ledger.

Check how non-standard tax codes are treated.

Ensure all clearing accounts are reconciled to NIL.

Ensure all bank transactions you want converted are coded.

Run a verification of the QBO file (File > Verify Company File). If errors occur, we can fix these for you under our Accelerate Package.

Check that all employees have an accurate USI/SPIN

Pay Superannuation to date through the QBO file (if applicable)

Next steps

Create a backup of the QBO file

Upload the backup to us

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